Revised: July 1, 2016
1. | The presence of binary zeroes in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them. | ||
2. | Required fields are indicated by an asterisk (*) next to the field name. | ||
3. | Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution. | ||
4. | Up to ten (10) iterations of Qualifying Arrival information (the ten most recent) will be provided on an incoming Migrant Student transcript. On an outgoing transcript, only provide one; the one in which your school was the "To" school. | ||
5. | The following fields are desired, but are not required: QAD from City, QAD from State, and QAD from Country. They were previously reported as being required. |
Field Characteristics:
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Format Characteristics:
Record Size: 1020 |
1 | 1-3 | 3 | A/N |
Record Type*
The header for the record for this transaction
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2 | 4-13 | 10 | A/N/R |
Student Number Identifier, Florida*
If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:
If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:
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14-15 |
2 |
A/N |
Filler |
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16-17 |
2 |
N/R |
District Number, Current Enrollment* The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A ), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution
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18-21 |
4 |
A/N/R |
School Number, Current Enrollment* The state assigned four digit school number in which the student is officially enrolled for graduation
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22-30 |
9 |
A/N |
Filler |
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7 | 31-38 | 8 | A/N |
Migrant Residency Date*
The date when the child entered a school district or local operating agency service area and established (or re-established) his/her residency based on the date noted on the Certificate of Eligibility for Migrant Education Program (required for a state to receive funding for the student).
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39-578 | 540 | A/N |
QUALIFYING ARRIVAL INFORMATION
Up to ten (10) iterations of Qualifying Arrival information (the ten most recent) will be provided on an incoming Migrant Student transcript. On an outgoing transcript, only provide one; the one in which your school was the "To" school. |
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QUALIFYING ARRIVAL (1) |
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8 | 39-46 | 8 | A/N |
Qualifying Arrival Date (QAD) for Migrant Program Eligibility*
The date a child arrives in a new state or school district as the result of a move which establishes eligibility under federal guidelines.
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9 | 47-66 | 20 | A/N |
QAD From City
The name of the city in which the student resided prior to the qualifying move. This field is free-form entry. |
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10 | 67-68 | 2 | A/N |
QAD From State
The two-character code for a state (within the United States, Canada, Mexico, or South America) in which the student resided prior to the qualifying move. A list of valid U.S. state codes is available in Appendix H. A list of valid state codes for Mexico, Canada and South America is available in Appendix BB.
Additional technical information can be found for QAD From State on the MSIX District Assistance Paper For states outside this area, or if the state is unknown, use "ZZ". |
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11 | 69-70 | 2 | A/N |
QAD From Country
The code for a country in which the student resided prior to the qualifying move. A list of valid country codes is available in Appendix G. Additional technical information can be found for QAD From Country on the MSIX District Assistance Paper . |
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12 | 71-90 | 20 | A/N |
QAD To City*
The name of the city in which the student resides following the qualifying move. This field is free-form entry but must have a value identifying the name of the City to which the student has moved. Additional technical information can be found for QAD To City on the MSIX District Assistance Paper. |
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13 | 91-92 | 2 | A/N |
QAD To State*
The two digit abbreviation of the state in the United States in which the student's residence in the new school district is located when the student made the last qualifying move. A list of valid U.S. state codes is available in Appendix H or 'PR' for the U.S. territory of Puerto Rico.
Additional technical information can be found for QAD To State on the MSIX District Assistance Paper . PLEASE NOTE: Submit a code of 'ZZ' if the state is not a U.S. state or the U.S. territory of Puerto Rico. Puerto Rico (PR) is the only applicable U.S. Territory/Commonwealth the U.S. DOE MSIX system currently accepts.
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QUALIFYING ARRIVAL (2) |
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93-146 |
54 |
A/N |
NOTE: Field definitions for items 14-19 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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QUALIFYING ARRIVAL (3) |
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147-200 |
54 |
A/N |
NOTE: Field definitions for items 20-25 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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QUALIFYING ARRIVAL (4) |
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201-254 |
54 |
A/N |
NOTE: Field definitions for items 26-31 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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QUALIFYING ARRIVAL (5) |
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255-308 |
54 |
A/N |
NOTE: Field definitions for items 32-37 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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QUALIFYING ARRIVAL (6) |
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309-362 |
54 |
A/N |
NOTE: Field definitions for items 38-43 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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QUALIFYING ARRIVAL (7) |
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363-416 |
54 |
A/N |
NOTE: Field definitions for items 44-49 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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QUALIFYING ARRIVAL (8) |
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417-470 |
54 |
A/N |
NOTE: Field definitions for items 50-55 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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QUALIFYING ARRIVAL (9) |
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471-524 |
54 |
A/N |
NOTE: Field definitions for items 56-61 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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QUALIFYING ARRIVAL (10) |
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525-578 |
54 |
A/N |
NOTE: Field definitions for items 62-67 are the same as those in QUALIFYING ARRIVAL (1), items 8-13. |
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68 | 579-1011 | 433 | A/N |
Filler
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69 | 1012-1020 | 9 | A/N | Filler Reserved for Local Use |